PMS Payroll
Management System

PMS (Payroll Management System) in HR Pearls carry out the below functions smoothly & perfectly. Salary is calculated in a most easy and friendly manner with a proper display through a flow chart of calculation. Salary Calculation includes the effective calculation of formula-oriented, fixed or flexi components.

Salary is calculated in a most easy and friendly manner with a proper display through a flow chart of calculation. Salary Calculation includes the effective calculation of formula-oriented, fixed or flexi components.

Various Organizations offer certain types of reimbursements which can be categorized as LTA, Medical, Telephone, Conveyance, Books and Periodicals, Driver, etc. Hence, this process includes incorporation of bills as well judging the taxability for the same components, which is effectively managed.

Loan and advances are offered by the companies to its employees in order to remunerate for their emergency requirements. There can be multiple type of loans, such as, Personal Loan, Two-wheeler Loan, Car Loan, etc., which are given by the companies at lower interest rates, which is effectively managed.

As per compliances, an employee working beyond the pre-described hours in a day or week is liable for Overtime, which is automatically generated by our system, and is effective in order to make the client's aware wrt all the time related compliances.

With Bonus, we mean Statutory Bonus, which needs to be calculated basis the Minimum Wages, Actual salary, Maximum Salary eligible for Bonus, Maximum Salary for Bonus Calculation and Minimum Percentage(8.33%), apart from this we also keep the bonus as per Standard Basis, if required.

Exit Management is one of the most vital part for an organization, with same being the most effective manner to better itself in catering to the employees. We have a module which not only has Full and Final Payments, but also, consists of Exit interview, loopholes and displays the area of improvement.

Every employee has certain declarations that he is required to submit towards the starting of the Financial Year and relevant proofs are to be submitted towards the end of the Financial Year for which we have a proper process through ESS where an employee can submit their declarations both as "declared" as well as "confirmed" according to which the system calculates their TDS. Also, we keep on updating ourselves the most as per the latest Income tax rules and always are upfront to incorporate them into our system.

Gratuity is an amount that is paid to an employee out of respect for the serving the organization for a certain time frame. As per Gratuity Act, an employee who has completed 5 or more years in an organization or is deceased, is liable for Gratuity and its exemption. We at HR Pearls have an entire module for gratuity accrual, when the employee is regular and Payment, when the employee exits or is deceased.

As an effective and always in demand service providers, we provide our clients with access to multiple formats of Payslips for example Payslip with reimbursement, Payslip with Computation, Payslip with leave details etc. This is mandatory to be provided in a right fashion as per the Labor Laws.

Companies look for a software which is user friendly and can provide them the required reports. One of those reports is the Bank Transfer sheet, in order to reduce the manual intervention our software offers the same, where the same can also be customized as per the requirements.

Salary register is a basic requirement for an organization to validate its salaries prepared and hence, we offer more than 20 type of salary registers (A4, A5, PDF, Excel, or Open Office) and through multiple reports. Also we offer all the reports related to HR, Finance and Management as per their requirements, in a basic yet customizable formats.

Most Important part of the FY for an employee is Increment time, which is indeed the requirement of an hour as well, as this effects all the relevant compliances. Our software offers the increment at the most of its ease including all the relevant types of reports required.

CMS COMPLIANCE
MANAGEMENT SYSTEM

Don't let compliance risks endanger your profitability & reputation. As an employer, you have to comply with many statutes and are expected to be updated on constantly changing legislations. This demands allocation of valuable time and resources and continuous monitoring to avoid penalties for non-compliance.

We offer the ESI ECR basis the salary calculated for the employee. As per the ESIC rules, we are always up to date and are fully equipped in all its relevant filings and reports. At our software, you have an option to deduct ESI as per an organizations requirement employee wise or the software can directly identify the employee eligible for ESI and deduct the same.

We offer the PF ECR basis the latest rates of admin charges and all sections, reducing the manual interventions. The companies can opt for Maximum rate of contribution (1800) on employer contribution or Maximum rate of contribution (1800) on both employee and employer contribution or PF Contribution without any limit for both employee and employer or NO PF Contribution.

ETDS Return is necessary for any organization in order to stay compliant to the TDS rules, and our software provides a directly linked yet inbuilt return output generating utility. We have integrated the TDS FVU utility in our software and generation of return is just a matter of couple of clicks, which is fully validated basis the data processed. At the same time, we provide an option to revise the existing ETDS Return, which is same and fully validated.

We provide the entire slab rate, state wise, tenure wise, gender wise, basis which the Professional Tax is derived. We also provide the report for Professional Tax and its return ECR.

We have an option to generate the Form-16 Part A, Part B and 12BB. Along with that we have an option to merge the Form-16 Part A with Part B, along with signing through digital signature or PFX certificates.

With Bonus, we mean Statutory Bonus, which needs to be calculated basis the Minimum Wages, Actual salary, Maximum Salary eligible for Bonus, Maximum Salary for Bonus Calculation and Minimum Percentage(8.33%), apart from this we also keep the bonus as per Standard Basis, if required. Along with this, we provide the Bonus Register, as per the Statutory Bonus Act.

We provide the Labor Welfare Fund reports and its slab rates are prescribed during the calculation of this compliance.

HRMS HUMAN RESOURCE
MANAGEMENT SYSTEM

HRMS helps organization achieve its objectives of optimizing human resources with maximum Employee Satisfaction. We provide the attendance module which captures the attendance data, either through Daily or Monthly Attendance. Our software is directly linked to multiple devices and we provide one stop solution for devices as well. We also provide the report for attendance reports along with a full module, which is integrated through ESS as well.

We provide the attendance module which captures the attendance data, either through Daily or Monthly Attendance. Our software is directly linked to multiple devices and we provide one stop solution for devices as well.

We also provide the report for attendance reports along with a full module, which is integrated through ESS as well. Also, there is an option for an employee to mark the attendance directly through ESS or the Mobile app.

Entire Database for all the employees is managed and kept in our software, wherein all the data base can be extracted through database report.

We have an entire Leave Management Module, which is linked to ESS or Mobile APP, through which an employee can apply all his leaves and same can be done by the administrator through the software.

These leaves can be sanctioned (accepted) or rejected by the senior or by the administrator. We have multiple reports capturing such data.

We have an option, wherein the admin can enter all the company policies with proper attachments, and any employee can view, accept or decline the same. We give a report of the same as well.

We offer inbuilt and customizable templates for Offer Letter, Appointment Letter, Increment Letter, Resignation Letter, etc.

We offer an entire Training Module which captures all the details, such as the intended audience, the trainer, the project of training, its syllabus, relevant queries and feedback.

This is mandatory in order to maintain the surety that an employee is sufficiently trained by an organization/any other party for his role/other objectives, as desired by the organization.

In our Software, an organization can manage multiple shifts capturing the Lunch Break, Tea Break, Late Arrivals, Early Out, etc. We also have Dynamic Shift policy, wherein an employee can be a part of Multiple Shifts.

We have a complaint module, wherein any employee can register a complaint such as IT complaint. This module provides an access to register the complaints as prescribed by the administrator.

In our Holiday Module, the administrator has access to provide the Fixed or Flexi holidays or both. Fixed holidays are mandatory as per the organization's policy. Flexible holidays are chosen by the employee directly.

We have an option to transfer an employee with all his details (master, CTC and declarations/proofs) from one organization to another.

The software captures the data and reveals the employee's birthday/ anniversary at ESS or Mobile App. Also, an auto-generated email can be given to the entire or filtered organization for Birthday/Anniversary.

ESS EMPLOYEE SELF
SERVICE PORTAL

When employees gain entry to the employee portal and have online access to their payroll, their confidence and enthusiasm levels go up. Employee module comprises of employee information as well as employee groups information. Comprehensive information for every employee can be stored and managed in the system. Unlimited employee details, department, section & category settings can be created, employees photo, personal particulars like address.

For ESS, every employee is provided with a unique ID and Password, which needs to be changed once the login is done for the first time.
We also have an report for the same, if an employee has operated his ESS account or not.

Employee Profile - Personal,  Organizational & Emoluments:
An employee can check all his personal, organizational and CTC informations.

An employee can submit all his reimbursement bills and can claim the same through ESS.

An employee can submit all his declarations and proofs through ESS. This is bifurcated into multiple sections of exemptions.

An employee can view his leave balances and apply for the same as per his planning.

An employee can check his salary slips, Tax Computations, Leave report, Attendance report, Form-16 and Form-12BB.

An employee can check all his CTC details, Leave Applied Status and Fixed/Flexi Holiday offs. Also the employee can opt for Flexi holidays he/she wants to avail.

An employee can generate a complaint using HR Helpdesk module and the same will automatically go to the concerned person's mail and ESS for resolution.

We have Business Trip Module through which an employee can claim his travel/stay/accommodation expenses borne for project wise travel for the organization.

An employee can view, accept or decline his companys policies.

We offer an Income Tax Calculator in which an employee can view his tax liabilities.

An employee can avail for Loan or Advance through ESS.

Track Subordinate Attendance, Leaves, Weekly off Maintenance by the Reportings:

A senior can track, accept or reject Attendance, Leaves, Weekly off, Over Time for his Subordinate(s).

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